Oldcastle Agricultural Show Trade Stand Terms & Conditions.
The show committee retains the right to refuse any application that it feels is not suitable for the event. Any trade/exhibition stands found to be selling items such as pellet guns, bangers, stink bombs, & any other similar items are STRICTLY PROHIBITED & will be removed from the show grounds. Please be aware that no refunds will be issued for cancellations. Incomplete applications will not be accepted without all 3 of the above enclosed. The Exhibitor indemnifies Oldcastle Agricultural Show & Show Grounds against all & any liabilities, losses, costs, or expenses caused, directly or indirectly, as a result of any action or claim by any person of any breach by the Exhibitor of these terms or by act of negligence of the Exhibitor, its employee's, directors, & agents. Subcontractors or any other persons authorized by the exhibitor.
• ENTRY OF TRADE STANDS: Access to show grounds is available from Sunday, July 20, 8am until Sunday, July 20, 2025, 7pm. Trade stands are not permitted on the show grounds after 10:00 a.m. (No late entries, no exceptions.)
SITE/S STAND SPACE: While every effort will be made to accommodate exhibitor space requirements, the final allocation & location of exhibition space will be at the discretion of the show management. The Exhibitor shall report to the trade stand supervisor on arrival to be shown the precise location of the Stand Space. No cars, trucks or vans must be parked in the exhibition area during the show unless it are within their stand area. Vehicles must be parked in the exhibitor's car park, which is adjacent to the trade show area. The Exhibitor shall ensure that they keep within the Stand Space at all times. The Exhibitor shall ensure that no damage is caused to the site within the Stand Space. After the Show, all litter must be cleared from the stand and disposed of off-site. The exhibitor shall ensure that its stand space is tidy at all times & be responsible for the proper disposal of any litter.
Changes or cancellations: The show management reserves the right, at its reasonable discretion (which shall include reference to weather forecasts & ground conditions), to postpone or cancel the show, make amendments to the parameters of the site or the stand space, and/or amend the planned times as set out above. The show will not be responsible to any exhibitor or person for loss of profit or any consequential loss arising out of the cancellation of the event. The Show shall not be liable for any failure to perform its obligations pursuant to these terms as a result of flooding, fire, lightning, explosion, drought, ground conditions, acts of God, acts of terrorism, war, rebellion, sabotage, strike, disease, or any other event outside the reasonable control of the Show management.
FUNDRAISING, COLLECTIONS, ETC.: The exhibitor shall not hold raffles or collections for contributions to its funds without the prior written consent of the show management & in accordance with all applicable laws & regulations.
Regulations & Health & Safety: The exhibitor shall comply with all current regulations, including the Safety, Health & Welfare Act and the guidance issued by the Health and Safety Department.